Requesting Transcript Evaluation
Individuals requesting to have courses evaluated for transfer credit must complete the Transcript Evaluation Request Form and submit to the Registrar’s Office for processing. This form is available through MyNCTC on OneLogin on the Student Services tab. Students who complete the Transcript Evaluation Request Form will be informed of their transfer credit four to six weeks after submitting their request. An email will be sent to the student’s NCTC email address. Students need to make sure they have activated their NCTC email address.
Course work from regionally accredited institutions can be evaluated without a written request. However, students are encouraged to submit a completed Transcript Evaluation Form to the Registrar’s Office to expedite evaluation.
Evaluation of Transfer Credit
Credit for courses equivalent to those listed in the NCTC catalog will be given for credit earned at a regionally accredited institution of higher education. Courses noted as meeting core requirements at a Texas public institution will be evaluated and transferred in as satisfying the specific core requirement.
Official course descriptions from out-of-state colleges previously attended may be needed to determine transfer credit toward equivalent coursework.
After review of a course description, if determination is not able to be made by the Registrar’s Office, a course description will be sent to the appropriate Division Chair for review. The Division Chair will make a recommendation on an equivalent course or if the course would be a general elective.
Acceptable Grades
All courses completed with a “D” or better on an official transcript will be considered as part of the academic history subject to transfer credit evaluation. Grades of “D” may not meet degree requirements based on departmental requirements.
Elective Credit
Credit for all non-equivalent courses, which includes coursework not listed in the core curriculum or general education requirements, will be awarded up to 16 hours of general elective credits to apply toward degree completion.
Non-Regionally Accredited Coursework
Coursework completed from non-regionally accredited institutions will be evaluated after a written request has been submitted by the students along with required documentation. Students with credit from non-regionally accredited institutions should submit an official transcript with course descriptions, learning outcomes, and faculty credentials to the Registrar’s Office. This documentation will be sent to the instructional divisions for evaluation and recommendation of credit based on the level, content, quality, comparability and degree program relevance.
Foreign transcripts or credentials will not be evaluated or accepted for transfer coursework.
Conversion from Quarter Hours to Credit Hours
Coursework completed under a quarter hour system does not have the same number of contact hours as semester credit hours and need to be converted. Quarter hours represent about two-thirds of a semester credit hour. To convert quarter hours to semester hours, multiply the quarter hours by two and divide by three. To convert semester hours to quarter hours, multiple the semester hours by three and divide by two.
Military Credit
PE courses may be waived for military service or for medical reasons. Required documentation includes the student’s DD214 indicating six months of active duty or a written statement from a physician.
Credit will be evaluated for military courses and/or experiences based upon the evaluation recommendations as outlined in the American Council on Education Guide to the Evaluation of Educational Experiences in the Armed Services manual.
Developmental Transfer Credit
Developmental coursework can only be used for placement purposes if there are also test scores on file. Developmental coursework is only transferred if needed for placement purposes and is only considered from Texas public institutions.
Graduation Eligibility
To be eligible for graduation, at least 25% of the semester credit hours in any degree or certificate must be earned at NCTC.
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